Stop Costly Breakdowns.Save Time & Money on Vehicle Maintenance
Never miss maintenance again. Get smart reminders, track costs, and prevent expensive breakdowns — all in one place. Start free, upgrade anytime.
No credit card required
Maintenance tracking shouldn't be this hard
Other solutions...
Manually tracking
Hours of time you can't get back - spent logging maintenance manually with spreadsheets and paper (ouch)
Missing reminders
Forgetting service schedules leads to costly breakdowns and expensive repairs that could have been prevented
Poor planning
No visibility into maintenance costs and trends, leading to budget overruns and unexpected expenses
Unfairly expensive
Why should you pay huge enterprise prices for maintenance tracking tools?
The ultimate maintenance tool to streamline tracking, reminders, and analytics
Everything you need to keep your equipment running smoothly and costs under control
Maintenance Reminders
Never miss maintenance again with intelligent reminders
Plus all these powerful features
Multi-Equipment
Track unlimited vehicles and equipment
Scheduling
Plan maintenance with calendar integration
Import Data
Import maintenance logs from Excel or CSV files
Photo Documentation
Document maintenance with photos
Share equipment link/QR code
Share maintenance logs via link or QR code
Customization
Customize to your workflow
Alerts
Real-time maintenance alerts
Support
Get support from the team
Get started in minutes, not hours
Simple setup process that gets you tracking maintenance immediately
Add Your Equipment
Quickly add your vehicles and equipment with basic details like make, model, and current mileage.
Add Maintenance Logs
Log your maintenance activities, costs, and service history to build a complete record of your equipment.
Set Reminders & Analytics
Create smart reminders and get insights from your maintenance data to optimize schedules and reduce costs.
Pros are preventing breakdowns with EquipNote
We help you stay organized and consistent with maintenance, so equipment runs longer and costs stay predictable.
Managing 15 vehicles used to be a nightmare. EquipNote keeps everything organized and I never miss a service appointment.
I track my truck, trailer, and all my equipment in one place. The reminders save me from expensive breakdowns.
Started with the free plan for my car, then added my motorcycle. Simple to use and keeps me on schedule.
Pricing
Free
Everything you need to get started.
- Log equipment maintenance
- Track mileage and reminders
- Reports in PDF format
- 1 equipment/vehicle
- 1 upcoming reminders
- Email support
- Analytics of your maintenance expenses
Premium
For users and teams that want the to get the most out of their equipment.
- Everything in Free, plus:
- Service predictions & analytics
- Up to 20 equipment & vehicles
- Unlimited reminders
- Import maintenance logs from CSV or Excel file
- Export reports in PDF and Excel format
- Photo documentation for maintenance logs
- Priority support
Ultimate
For teams and enterprises that need advanced collaboration and customization.
- Everything in Premium, plus:
- Team collaboration (invite up to 4 team members and use premium features for all your team members)
- Unlimited equipment & vehicles
- Share vehicle logs via link or QR code
- Custom branding and appearance for your team
- Dedicated support
Frequently Asked Questions
- EquipNote is a maintenance tracker to log services, set reminders, and analyze costs for vehicles and equipment.
- Yes. We offer a free plan with 1 equipment and 1 upcoming reminder. Upgrade to Premium for up to 20 equipment, service predictions, import functionality, and more. Ultimate provides unlimited equipment and sharing capabilities.
- Free plan includes 1 equipment/vehicle. Premium allows up to 20 equipment. Ultimate provides unlimited equipment and all advanced features.
- Free plan includes 1 upcoming reminder. Premium gives you unlimited reminders for all your equipment.
- Yes. You can choose miles or kilometers, and we also handle hour-based equipment. Preferences are stored per account.
- Yes. Create reminders for specific dates or based on odometer/hours. We'll email you before service is due.
- Free plan includes basic PDF exports. Premium adds Excel exports and import functionality for maintenance logs from Excel and CSV files.
- Yes. Ultimate plan includes sharing via secure public links or QR codes for specific equipment to share with buyers, mechanics, or teammates.
- Premium feature that uses your maintenance history and equipment usage patterns to predict when services will be due, helping you plan ahead and avoid costly breakdowns.
- Absolutely. There's no lock-in. Cancel from your account settings and you'll keep access until the end of the period.
- We use industry-standard practices, authentication and encrypted connections. Only you control your account data.
Ready to Stop Costly Breakdowns?
Join maintenance professionals already saving time and money